Finance Director

Overview

The Finance Director is responsible for overseeing Food for People, Inc.’s financial operations and activities to ensure that they are in accordance with established nonprofit accounting standards, GAAP, and internal procedures developed by Food for People. The Finance Director is a member of the Management Team and works in partnership with the Bookkeeper under the direction of Food for People’s Executive Director.

Responsibilities

1. Bank and investment accounts — The Finance Director will monitor the organization’s cash reserves and account balances, providing recommendations to the Executive Director and Board of Directors to maximize interest earnings while maintaining adequate liquidity.
2. Fiscal books — The Finance Director will use the QuickBooks Pro computer program to oversee cash disbursement, general journal(s), and will work with the Bookkeeper/Business Resources Manager to modify FFP’s bookkeeping system as necessitated by changes in contract requirements, funding, etc.
3. Financial statements — The Finance Director will prepare monthly financial statements comprised of balance sheets and income and expense statements (including a monthly comparison of actuals to organizational budget); prepare a monthly expense analysis; and meet with the Board’s Finance Committee to review reports prior to Board meetings.
4. Budgets — The Finance Director will work with the Bookkeeper/Business Resources Manager and Executive Director to prepare FFP’s annual organizational budget and budget modifications as may be required during the FY; monitor income and expenses in comparison to budget(s); work with the Bookkeeper and program coordinators to review available or used line-item funds for their programs; and assist with the preparation of budgets for grant proposals upon request.
5. Funding source requirements — The Finance Director will provide oversight for the Bookkeeper/Business Resources Manager to ensure the timely preparation of all financial reports and reimbursement claims, as required by funding sources.
6. Federal Reporting Requirements — The Finance Director will prepare fiscally related reports for all federal contracts.
7. Quarterly allocations — The Finance Director will review all quarterly cost allocations, including those related to warehouse operations, administration, insurance, office expenses, and other organizational expenses and revenue, to ensure accuracy and appropriate allocation.
8. Payroll — The Finance Director will serve as backup for the Bookkeeper in processing semi-monthly payroll on a quarterly basis and as needed to ensure continuity and accuracy of payroll operations.
9. Audits — The Finance Director will assist the Executive Director with the audit bid process and will work with the designated accounting firm to oversee completion of the annual audit.
10. Compliance Standards — The Finance Director will work with the executive Director and the Director of Programs to provide oversight for all fiscally related program compliance standards as needed

Organizational responsibilities

1. Participates in monthly Board Finance Committee Meetings and attends and participates in relevant staff and/or board and committee meetings as requested by the Executive Director.
2. Attends Management Team meetings
3. Participates in staff development activities/trainings as needed to complete job duties or as required by the Executive Director
4. Responsible for developing and maintaining positive, effective working relationships with fellow staff, volunteers and board members
5. Submits time sheets, expense reports, and other required documentation in accordance with Food for People requirements.
6. Support Food for People’s commitment to treating all Food Bank clients with dignity and respect.
7. Participates in organization’s community outreach and fundraising activities and assists Development Team with grant and contract proposal budgets as needed.
8. Performs other duties as needed and/or upon request
9. Demonstrates positive behavioral characteristics such as initiative, cooperation, adaptability, dependability, and flexibility
10. Demonstrates open, honest, and direct communication for promotion of a positive and supportive work environment
11. Demonstrates the ability to work with a variety of belief systems and respect individual choices and identities
12. Adapts quickly and reacts positively to the organization’s needs and changes in strategies

Qualifications

The Finance Director must possess the combination of educational training, employment experience and technical abilities necessary to carry out the duties outlined in this job description. Previous experience in nonprofit fiscal work or equivalent public accounting including auditing is required, preferably as head or lead fiscal staff person. Minimum educational requirements for the job: Bachelor’s degree. Must have senior level accounting experience; CPA preferred.

• Ability to work with sensitivity and without discrimination towards peoples of diverse cultures, races/ethnicity, socio-economic positions, ages, religions, genders, physical/mental challenges/disabilities, and sexual orientations.
• Demonstrated ability to work under pressure to meet strict deadlines.
• Flexibility regarding work hours to meet deadlines.
• Familiarity with QuickBooks Pro, including a full working knowledge of the “class tracking” feature.
• Excellent Microsoft Office Excel skills.
• Ability to communicate effectively, both orally and in writing.
• Valid California Driver’s license, good driving record.
• Able to arrange transportation to attend various meetings and appointments that may be required in the performance of the job.
• Successful candidate must pass a criminal background check; drug testing may be required.